SPECIFICATIONS CONTENTS (Design Practice)
Post 380 ⇒ by Gautam Shah →
A design office deals with, and also generates a variety of Documents that contain some or the other forms of Specifications. Such Specification related documents are of following main categories:
1. Drawings: graphical representations and specifications written with them.
2. Literary explanations: Memos, site notes, interim reports.
3. Linkages: cross references to graphical representations, literary explanations and external specifications, standards, etc.
4. Time schedules:
Categories of Specifications that concern a Design organization are
- Documents related,
- Design office practices and routines that a vender must know,
- Formats of communication with the design office and its job consultants,
- Site and job specific cares and precautions,
- Re-use, recycling and ‘safe’ disposal related requirements.
- Bill checking, certification procedures.
These requirements can also be stated as
- methods for interpretation of documents
- records keeping of corrections, alterations, revisions, etc.
- archiving methods for information, data and documents.
- definitions of laying out a job, location facilities, resources (free, chargeable etc.), hazards, conditions of access and usage.
- methods and means to achieve the quality standards for inputs and outputs.
- definitions of risks, hazards, (due to natural causes, ignorance, carelessness, fraud, malicious acts) and ways to predict, manage, eliminate and compensate them. Definition of mandatory obligations and responsibilities.
- work evaluation modes and methods.
- responsibilities and extent of liabilities for desired level of functionality, of parts and whole, means to fulfill them.
In-house specifications that are flourishing within a design organization can be categorized like:
How to read (drawing sequencing) & co-ordinate other documents
Graphical signs and symbols, Abbreviations
References -upward, downward, sideways links
Dimensions, Units, Quantities, numbers, fitments and tolerances
Dates and schedules
Assumptions / presumptions of Estimating
How to request, revise and record changes in drawings and documents
Quality and Quantity of raw materials,
Delivery of goods,
Handling (unloading, weights), unpacking, and storage of raw materials
Raw material accounting -ordering, approvals, receipts & issue
Management of residual raw materials, waste goods, rejected goods, packing materials, debris due to breakage of existing structures, garbage, fumes, smokes, pollutants, etc.
Site and Staff Management
Chargeable services and free services on a site
Maintenance of site or work areas during multi vender access.
Welfare, safety and security of people and goods on a site
Ownership of site, goods, plants, partly completed and fully completed items
Making good damages to surrounding environment and buildings
Process of manufacture – assembly – installation
During execution check ups/ precautions
Post execution checkups / follow ups
Operational parameters for the executed entity
Guarantees and warranties and transfer to the owners
Modules of measurement
Mode of measurement
Incidence of Taxes