Post 491 –by Gautam Shah
Design Documents consists of Views such as Plans, sections, elevations, Write-ups in the form of sheets, files or books, for explanations about things that cannot be adequately represented through views and for people who are not trained to interpret drawings (such government officials and law agencies), Structured Documents such as estimate sheets, reports, etc., and Enhanced Views such as isometrics, perspectives, walk-through to reinforce the perception of elements or their compositions which are generally not used as valid means of execution.
Design Documents created in a design office have a well-defined purpose, specific exposure and so vulnerable to various levels of liabilities.
Design Documents are of Following types:
- For clients’
- For consultants’
- For permissions – approvals by authorities
- For presentations – publications
- For job award or execution
1 PERSONAL DOCUMENTS are created by the designer or scheme formulator. These are concept sketches drawn impressionistically and often like doodles or bubble diagrams. These are for designer’s personal references or reminders. Sketch or preliminary drawings are too small in size, not to exact scale, lacking in details, and do not carry all the graphical views to convey the intentions. These documents are not meant for anyone else, and are thin in content, or just indicative and abstract in nature. Similarly materials, components, procedures and design parameters which have not been fully conceived, or not crystallized into a formal structure, are all placed as notings. The sketches may not have any apparent order, and contain any trade, technique or material specific details. The orientation, scale, format, language, signs, metaphors, symbols, etc., are very much subjective and so illegible to others. This are very personal, un-interpretable or mis-interpretable documents. Yet these are ‘intellectual properties’ documents (copyright, patent, exclusivity).
2 IN-HOUSE DOCUMENTS are created to explore various aspects of the project. These documents always remain within the office and accessible to only authorized staff members. The composition is very casual as the contents are private and not binding to anyone. The contents can be altered at any time without any liability. Here options regarding materials, finishes, parts / subsystems, techniques, are explored. The methods of indication follow the traditions prevalent in the office, and as a result its format and language are very abbreviated. However, some sort of standard format is required, to create documents that are comparable and interpolating with other such documents within the organization. Such documents are never exposed to consultants, clients or anyone else. As whatever is shown or implied in the drawings may be construed to be a promise to deliver.
3 DOCUMENTS FOR CLIENTS are in the form of presentations. Clients’ are shown (and given) drawings and other documents at several stages of the project such as First for the approval of concept, then with intermediate improvisations, and finally for the execution worthy scheme. Besides these clients require presentation for marketing the spaces, which are being, created or altered. Few clients, however, understand all the technical drawings, but in case of a dispute every sketch, drawing or document will be reinterpreted by someone else (lawyer, arbitrator, judge, etc.) and that can create liabilities. The clients consider the design documents as Bench-Mark during the post project evaluation. Presentations should be simple and in non-mechanical form, as the essential purpose is to impress the client and solicit a required response. These documents may additionally convey broad policy of operational modalities and related structure for guarantees and warranties. The presentation format is open, allowing several options and possible interpretations. A client needs two basic things through the initial presentations: 1. A layout scheme that shows how the project relates to the site and 2. A sketch / view showing the form of the building, with reference to the surroundings. On later date presentations other details (materials, colour, textures, etc.) may be included. Clients’ presentations are for information and for initiating a debate. Whereas, a set of all drawings, submitted just before the invitation of bids, is a formal ‘transfer of records’.
Next part of the article will cover remaining Design Documents such as >> 4 Documents for Consultants’ Assignment, 5 Documents for Permissions or Approvals, 6 Documents for Presentation and Publications, 7 Documents for Job Award or Execution.
And also Layout drawing, Working drawings, Detail drawings, Component drawings, Written details, Written details within the drawings, As a separate document but attached or referenced through the drawings, Memos and Short Messages to and from the site, Certificates for completion of a trade specific item, component, stages, payment of bills, etc..