Post 497 by Gautam Shah
A design client visiting a design office or querying about design fees through a communication channel, must provide some basic details about own-self and the project (its location and scope). Such inquiries however, routine must not be answered instantly or orally. A design fee statement is not a commodity rates list, and should be presented after knowing, meeting or vetting a client. A design fee statement presented to a client should be very specific. It should never be a standard print-out with few filled in blanks.
A designer must mention as to why (under what circumstances) the fees are being stated in the presentation. For this purpose a Fees statement must mention the name of the client, and some details of the project, including its location.
A typical Starting Line could be > In reference to our meeting / your query of Dated: Date-Month-Year, I/We present our Terms, Conditions and Schedule of Charges for the Design Services1 for XYZ project2 for Client3 at, Location of project4.
1 = Architectural, Interior Design, Landscape Design, etc.
2 = Residential, School, Hospital, Office, etc.
3 = Mr or Mrs XYZ or M/s ABC Co (The Client).
4 = Plot or Building number, Suburb, Town, State, etc. (Location of the Project).
It is very necessary to define precisely the scope of design services and for this Statement of Limitations must become part of Design Fees Statement. A statement of limitation restricts the liability to only the listed nature of services.
TYPICAL STATEMENT OF LIMITATIONS >
1 We offer Design Services in the field of ____ . This statement relates to, our offer for design only services. Design services will mean and include designing, describing, specifying and facilitating (by our selves and other consultants to be appointed for sub services) the total project and its systems that are necessary. Design shall mean all drawn, written or digitally formatted documents, oral or otherwise instructed or implied schemes emanating from our office or the staff. The Period of design services shall nominally last 12 months from the date of payment of first payment of fees. On completion of this period, the Design Services will have to be renegotiated as a fresh project.
2 We offer our services as Designers, and for that we do not sell, supply or help procure any components, units, goods or materials, or provide on rent, hire or provide on any other basis: human resources, plants, tools, equipment, implements or gadgets. We also do not undertake any type of operations or servicing of jobs. We do not provide any operational surety or performance guarantees or warrantees for the items, systems, or schemes likely to be generated or formed through implicit or explicit design, suggestion, instructions drawn, described, specified in our design.
3 All payments to vendors, contractors and suppliers shall be made to the party concerned, directly by the client. As a designer our responsibility will be restricted to checking the work bills, and approving for payments, provided such bills or their authenticated copies are presented by the client with appropriate request to us.
4 The job of Design shall mean designing and specifying all things for a building and its immediate surroundings (if listed in scope of a design project), and apparently for which no sanctions from any authority will be required. However, if any such sanctions / permissions are required, the client shall on own cost arrange them, or negotiate the issue separately with the designer.
5 As a consultant Architectural Designer we operate on our own, providing all such services to cause a building structure. We do not collaborate or agree to take in any help from any other designer or such experts or consultant, working on the behalf of any other agency weather paid by the clients or not. We will not accept or abide by reports, advise or observations offered by such persons or agencies. We will also not allow access or make available any copies of our documents, studies etc. to such persons or agencies.