SPECIFICATIONS CONTENTS (Design Practice)

Post 380 –by Gautam Shah

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A design office deals with, and also generates a variety of Documents that contain some or the other forms of Specifications. Such Specification related documents are of following main categories:

1. Drawings: graphical representations and specifications written with them.

2. Literary explanations: Memos, site notes, interim reports.

3. Linkages: cross references to graphical representations, literary explanations and external specifications, standards, etc.

4. Time schedules:

Categories of Specifications that concern a Design organization are

  1. Documents related,
  2. Design office practices and routines that a vendor must know,
  3. Formats of communication with the design office and its job consultants,
  4. Site and job specific cares and precautions,
  5. Re-use, recycling and ‘safe’ disposal related requirements.
  6. Bill checking, certification procedures.

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These requirements can also be stated as

  • methods for interpretation of documents
  • records keeping of corrections, alterations, revisions, etc.
  • archiving methods for information, data and documents.
  • definitions of laying out a job, location facilities, resources (free, chargeable etc.), hazards, conditions of access and usage.
  • methods and means to achieve the quality standards for inputs and outputs.
  • definitions of risks, hazards, (due to natural causes, ignorance, carelessness, fraud, malicious acts) and ways to predict, manage, eliminate and compensate them. Definition of mandatory obligations and responsibilities.
  • work evaluation modes and methods.
  • responsibilities and extent of liabilities for desired level of functionality, of parts and whole, means to fulfill them.

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In-house specifications that are flourishing within a design organization can be categorized like:

General

  • How to read (drawing sequencing) & co-ordinate other documents
  • Graphical signs and symbols, Abbreviations
  • References -upward, downward, sideways links
  • Dimensions, Units, Quantities, numbers, fitments and tolerances
  • Dates and schedules
  • Assumptions / presumptions of Estimating
  • How to request, revise and record changes in drawings and documents

Materials

  • Quality and Quantity of raw materials,
  • Delivery of goods,
  • Handling (unloading, weights), unpacking, and storage of raw materials
  • Raw material accounting -ordering, approvals, receipts & issue
  • Management of residual raw materials, waste goods, rejected goods, packing materials, debris due to breakage of existing structures, garbage, fumes, smokes, pollutants, etc.

Site and Staff Management

  • Chargeable services and free services on a site
  • Maintenance of site or work areas during multi vendor access.
  • Welfare, safety and security of people and goods on a site
  • Ownership of site, goods, plants, partly completed and fully completed items
  • Making good damages to surrounding environment and buildings

    P120909PS-0022Works Management

  • Process of manufacture – assembly – installation
  • During execution check ups/ precautions
  • Post execution checkups / follow ups
  • Operational parameters for the executed entity
  • Guarantees and warranties and transfer to the owners

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  • Modules of measurement
  • Mode of measurement
  • Incidence of Taxes

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